I can't tell you how many times I have planned my upcoming week. Everything slid into place. The plan is doable. I am ready to conquer my week.
And then I realize that I forgot my parents are traveling, I didn't account for my husband's knee injury, and I have meetings during sailing camp pick up and/or drop off all week.
Defeat. Shoulders slump, energy drains from my body, my head gets fuzzy.
Have you been there?
We have approximately 60,000 thoughts per day. The majority of them are repeating ideas about what we need to do and fear we will forget something important.
We overlook the solution because is it is so simple. Wait for it....
We simply need a single place to capture all our to-dos.
That is the answer. You are welcome.
Get rid of the sticky notes. You will not know where you stuck it. Write it down in your one place as soon as it pops into your mind. Don't worry about if you want to do it or not. You can cross it off the list when you do your weekly planning. It doesn't matter if your list is electronic (like reminders or notes on your phone), as long as it's easily accessible, or if you keep a written list.
My planner has two pages for notes at the end of each week. I keep those pages bookmarked throughout the week, and if something pops into my head, I jot it down.
I am NOT deciding when or if I will do this urgent thing. I only make those decisions when I plan my week. I am capturing the idea, so my brain stops fixating on it. I am not judging the worthiness of the thought. I am recording it so I can move on with what I pre-planned to do at that moment. It allows me to stay on the current plan rather than get distracted.
I do have a family calendar, a work CRM, and a work calendar that other people access and utilize. I need to have all of that information when I plan my week (Commit and Execute, the 5th Key to Getting 5 Hours Back). But I only need one habitual place where I capture my to-dos. I always know where to find them, and my brain trusts me to come back to them if they are essential.
My friends, this is life-changing. Pick your place and practice using it until it becomes a habit.