We know what we want on our ideal calendar and have a diagram of those time blocks. We have all our random to-dos in one place. We have access to our calendars and activity lists that other people influence. We know what our priorities are for the week. We have the skill of turning a task into a result. We have our planner or electronic calendar where we will put it all together for next week.
It's time to plan next week. Put your calendar together in this order -
Free Time (personal time, rest, self-care, family time, recreation, etc.)
Focus Time (planning and thinking time, working on your business, not in your business, weekly planning hour)
Overflow (if you get off-plan, you still have space to complete your results)
Desired results (tasks converted to results)
When you run out of calendar space, you are finished. Are you surprised at how much you couldn't fit it? The reason we think we aren't getting anything done is that we don't plan realistically. We judge ourselves by an incomplete task list. If we had clearly stated results and realistic time blocks, we would make decisions upfront about the things that align with our priorities and take some of the pressure off ourselves.
After you calendar your results, you follow the plan. That's it. You simply do what the calendar tells you to do. If you decide you don't like your choices one week, you make different decisions the following week. You start to develop a rhythm that feels good. You can celebrate doing what you planned and getting the most important things done.
Even better, you may be surprised at how much free time you create by not repeatedly deciding what you are doing next. In my experience, you will clear up at least 1 hour per day by doing this planning process.
And you get to use that daily hour to pursue anything you want.